Administration Intern
Job description
Cardiomatics is an artificial intelligence (AI), cloud-based medical grade software (CE/MDR) for analysing ambulatory ECG tests. The system uses clinically validated AI algorithms to provide accurate and high-quality results. Thanks to the automation and state-of-the-art user experience, including an interactive panel, specialists in hospitals, as well as ambulatory care and primary care facilities, can reduce their time spent on analysis up 80% and patient waiting time for diagnosis by 36%.
Working at Cardiomatics means empowering thousands of physicians across Europe to provide better diagnosis and treatment for thousands of patients.
We are looking for an Administration Intern to support our Back Office team over the summer. You will work closely with the Junior Administration Specialist on the day-to-day running of the company's administration. The ideal candidate is careful, well-organized, reliable, and discreet — someone who takes pride in doing detail-oriented work correctly.
This is a part-time, on-site role in Kraków for a student, approx. 10 hours per week across July, August and September, with a flexible weekly schedule agreed in advance.
Responsibilities:
- Archiving and organising administrative documents, invoices, and employee files, with care for order and confidentiality
- Verifying and describing purchase invoices — assigning costs and ensuring correct document naming according to internal procedures
- Maintaining key company Excel files — keeping the payment register and Equipment List current and accurate
- Supporting back-office operations — office and grocery orders, organisation of the kitchen space, and contact with contractors
- Supporting the Junior Administration Specialist in daily tasks
Required skills & qualifications
- Active student status (under 26)
- Availability ~10 h/week, on-site in Kraków, July–September
- High level of conscientiousness and attention to detail
- Discretion in handling confidential financial and personnel data
- Good working knowledge of Microsoft Excel (entering and organising data)
- Ability to follow structured processes and guidelines
- Fluent Polish (invoices, naming conventions, and contractor contact are in Polish)
What we offer
- Civil-law contract (umowa zlecenie), 32 PLN/h gross (= net for students under 26)
- Flexible scheduling agreed in advance
- Real responsibilities and a look inside how a growing medtech company runs
- Friendly work atmosphere and supportive company culture
- Potential to continue part-time after the summer for the right person